Conditional formatting enables you to create rules that automatically change the cells formatting based on classified criteria or value of the cells. Adding conditional formatting to your pivot table makes them look more attractive and have the "wow" factor.
It also makes it easy to read the reports. Rules for applying conditional formatting in pivot tables can be modified based on user preferences.
This article will guide you on steps you can use to apply conditional formatting to your pivot table and create an appealing pivot report. Create a pivot table from the above data. Select a cell or range of cells in the values area. Select a cell where you want to add conditional formatting in the values area.
Whenever you filter values or change data, it will automatically get updated with that change. In above pivot table, you have applied conditional formatting to highlight the cell with the highest value. When you click on , Product-B has the highest sales quantity and when for , Product-C has highest sales quantity. Every time when you filter your pivot table it will automatically consider the current values and apply the formatting rule on it.
In below pivot table, you have a product wise and week wise sales data. And, here you need to highlight cell which has the highest sales quantity for a particular product. In the below pivot table, you need to apply data bars. For the example shown, we want: "All cells showing sum of "sales values" for name and "date" Note: selecting "All cells showing sum of "sales values" will include grand total rows and columns as well, which you ordinarily don't want.
Editing existing rules to fix broken formatting If you already have a rule set up that is not correctly formatting all values as needed, edit the rule and change the cell selection option if needed. In the example shown, the rule manager displays two rules like this: To edit a rule, select the rule and click the "Edit Rule" button. Overview Why Pivot? Tips Examples Training. See also. Pivot Table Tips. The July Sales cell now has a Data Bar, and the formatting range will automatically expand, if more months are shown in the pivot table.
Data bars give a good picture of the data, but they can make the numbers difficult to read. To avoid that problem, put the numbers and data bars in separate columns. Note : You can make the Data Bar column wider, if necessary, to make it easier to see small differences in the bar length.
To set up the data bars, you'll use conditional formatting. Before we set up data bars in a pivot table, you can watch this short video to see how to set up data bars on a worksheet. To see the pivot tables shown on this page, download the Conditional Formatting workbook.
The zipped Excel file is in xlsx file format, and does not contain any macros.. Toggle navigation Home.
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